Aditya Chinni, PMP
Project Management made easy!!
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Framework (Fundamentals)
Process groups, Knowledge Areas
Integration Management
Project Scope Management
Project Time Management
Project Cost Management
Project Quality Management
Project Human Resource Management
Project Communications Management
Project Risk Management
Project Procurement Management
Process Groups & Knowledge areas
(Based on PMBOK 4th Edition. For PMP Certification Exam preparation)
 
 

To manage Projects effectively those should be divided Phases and smallest possible sub phases. This iterative process should go up to the level where further division creates chaos rather than helping the project. In database terminology we call this as "Atomic" level. 

 

 

 
 

Projects can be managed easily by Phased approach. PMBOK defined and explained processes to manage these sub atomic processes. As per PMBOK3rd edition guide there are 44 processes and grouped in to 5 major Process Groups.

5 Process groups are 

  1. Initiation
  2. Planning
  3. Executing
  4. Monitoring & Control
  5. Closing. 

Certain INPUTS are given to the process. Managers use said TOOLS available for that process to produce OUTPUTS.

PMBOK guide also defines Knowledge Areas for the Project Managers. Managers will use these skills (Knowledge) to work on given INPUTS using TOOLS to produce OUTPUTS. Those are

  1. Project Integration Management 
  2. Project Scope Management 
  3. Project Cost Management 
  4. Project Time Management 
  5. Project Risk Management 
  6. Project Quality Management 
  7. Project HR Management
  8. Project Communication Management 
  9. Project Procurement Management

Effective Project Management requires knowledge and skills from following 5 areas 

  1. The Project Management Body of Knowledge (5 process groups and 9 knowledge areas)
  2. Application area knowledge, standards, and regulations
  3. Understanding the project environment
  4. General management knowledge and skills
  5. Interpersonal skills.

PMBOK 4th Edition: Process Chart-

 

Initiation

Planning

Executing

Monitorin and Controlling

Closing

Integration



4.1 Develop Project Charter

4.2 Develop Project Management Plan

 4.3 Direct & Manage Project Execution

4.4 Monitor & Control Project Work
4.5 Perform Integrated Change Control  

4.6 Close Project or Phase 
 

Scope

 

5.1 Collect Requirements

5.2 Define Scope
5.3 Create Work Breakdown Structure (WBS)  

 

5.4 Verify Scope 
5.5 Control Scope 

 

Time

 

 6.1 Define Activities
6.2 Sequence Activities

6.3 Estimate Activity Resources

6.4 Estimate Activity Durations

6.5 Develop Schedule

 

 6.6 Control Schedule

 

Cost

 

 7.1 Estimate Costs

7.2 Determine Budget

 

 7.3 Control Costs

 

Quality

 

 8.1 Plan Quality

 8.2 Perform Quality Assurance

 8.3 Perform Quality Control

 

HR

 

 9.1 Develop Human Resources Plan

 9.2 Acquire Project Team
9.3 Develop Project Team

9.4 Manage Project Team

 

 

Communications

 10.1 Identify Stakeholders

 10.2 Plan Communications

10.3 Distribute Information

10.4 Manage Stakeholder

Expectations

10.5 Report Performance  

 

Risk

 

 11.1 Plan Risk Management

11.2 Identify Risks

11.3 Perform Qualitative Risk Analysis

11.4 Perform Quantitative Risk

Analysis

11.5 Plan Risk Responses

 

11.6 Monitor and Control Risks

 

Procurement

 

 12.1 Plan Procurements

 12.2 Conduct Procurements

12.3 Administer Procurements

 12.4 Close Procurements


Project documents: PMBOK suggest managers to produce at-least 3 major documents for each project

  1. Project Charter
  2. Project Scope Statement
  3. Project Management Plan. (Notice, MS Project Plan is just one section of the bigger document). It has components to represent knowledge areas listed above
    1. Scope Management Plan
    2. Schedule Management Plan
    3. Cost Management Plan
    4. Quality Management Plan
    5. Staffing Management Plan
    6. Communication Management Plan
    7. Risk Management Plan
    8. Procurement Management Plan