Aditya Chinni, PMP

Project Management made easy!!
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Framework (Fundamentals)
Process groups, Knowledge Areas
Integration Management
Project Scope Management
Project Time Management
Project Cost Management
Project Quality Management
Project Human Resource Management
Project Communications Management
Project Risk Management
Project Procurement Management
Process Groups & Knowledge areas
(Based on PMBOK 3rd Edition. For PMP Certification Exam preparation)
 
 

To manage Projects effectively those should be divided Phases and smallest possible sub phases. This iterative process should go up to the level where further division creates chaos rather than helping the project. In database terminology we call this as "Atomic" level. 

 

 

 
 

Projects can be managed easily by Phased approach. PMBOK defined and explained processes to manage these sub atomic processes. As per PMBOK3rd edition guide there are 44 processes and grouped in to 5 major Process Groups.

5 Process groups are 

  1. Initiation
  2. Planning
  3. Executing
  4. Monitoring & Control
  5. Closing. 

Certain INPUTS are given to the process. Managers use said TOOLS available for that process to produce OUTPUTS.

PMBOK guide also defines Knowledge Areas for the Project Managers. Managers will use these skills (Knowledge) to work on given INPUTS using TOOLS to produce OUTPUTS. Those are

  1. Project Integration Management 
  2. Project Scope Management 
  3. Project Cost Management 
  4. Project Time Management 
  5. Project Risk Management 
  6. Project Quality Management 
  7. Project HR Management
  8. Project Communication Management 
  9. Project Procurement Management

Effective Project Management requires knowledge and skills from following 5 areas 

  1. The Project Management Body of Knowledge (5 process groups and 9 knowledge areas)
  2. Application area knowledge, standards, and regulations
  3. Understanding the project environment
  4. General management knowledge and skills
  5. Interpersonal skills.

 

Initiation

Planning

Executing

Monitorin and Controlling

Closing

Integration



 4.1 Develop Project Charter
4.2 Develop Preliminary Project Scope Statement

 4.3 Develop Project Management Plan

 4.4 Direct & Manage Project Execution

4.5 Monitor & Control Project Work
4.6 Integrated Change Control  

4.7 Close Project 
 

Scope

 

5.1 Scope Planning
5.2 Scope Definition
5.3 Create Work Breakdown Structure (WBS)  

 

5.4 Scope Verification
5.5 Scope Control 

 

Time

 

 6.1 Activity Definition
6.2 Activity Sequencing
6.3 Activity Resource Estimating

6.4 Activity Duration Estimation
6.5 Schedule Development

 

 6.6 Schedule Control

 

Cost

 

 7.1 Cost Estimating
7.2 Cost Budgeting

 

 7.3 Cost Control

 

Quality

 

 8.1 Quality Planning

 8.2 Perform Quality Assurance

 8.3 Perform Quality Control

 

HR

 

 9.1 Human Resources Planning

 9.2 Acquire Project Team
9.3 Develop Project Team

 9.4 Manage Project Team

 

Communications

 

 10.1 Communication Planning

10.2 Information Distribution

10.3 Performance Reporting
10.4 Manage Stakeholders

 

Risk

 

 11.1 Risk Management Planning
11.2 Risk Identification
11.3 Qualitative Risk Analysis
11.4 Quantitative Risk Analysis
11.5 Risk Response Planning

 

11.6 Risk Monitoring and Control

 

Procurement

 

 12.1 Plan Purchases and Acquisitions
12.2 Plan Contracting

  12.3 Request Seller Responses
12.4 Select Sellers

12.5 Contract Administration

 12.6 Contract Closure


Project documents: PMBOK suggest managers to produce at-least 3 major documents for each project

  1. Project Charter
  2. Project Scope Statement
  3. Project Management Plan. (Notice, MS Project Plan is just one section of the bigger document). It has components to represent knowledge areas listed above
    1. Scope Management Plan
    2. Schedule Management Plan
    3. Cost Management Plan
    4. Quality Management Plan
    5. Staffing Management Plan
    6. Communication Management Plan
    7. Risk Management Plan
    8. Procurement Management Plan